Certificates are issued automatically once every module in a track is signed off, and filed to the worker’s folder. Needs filing counts anything that landed in _Unmatched - office to file because the name did not match a worker folder.
People
Recruitment, onboarding and (soon) staff HR matters.
Give the new starter the formAt Stage 5 — Offer & Pre-Employment. Blank master in 1_Recruitment Forms › Stage 5 - New Employee Form.docx
2
Check it is completeTFN, date of birth, bank name, BSB, account name and number, super, next of kin, signed and dated. Incomplete means pay is delayed.
3
Save it to the payroll libraryUpload to New Employee Forms (Payroll), named “Surname, First name”. Only place a completed form is stored.
4
Finance is notified automaticallyAn email goes to accounts@sunnysights.com.au with a secure link. Nothing to send — and never email the form.
5
Tick it off on the trackerTick “New Employee Form received” on the Recruitment Tracker. Stage 7 — Induction & First Shift is blocked until this is ticked.
⚠ These forms are never emailed. A completed form carries a tax file number, date of birth and bank details. The payroll library is restricted to Finance, the Operations Manager and the Managing Director. Do not save copies to a personal drive or leave printed copies out.
Registers were rebuilt to V2 in August 2026 and live in the office Registers folder. The Services Agreement V5 is with legal review — do not issue V4 to new participants without checking with Nathan.